Guided billing wizard
Choose the customer, set the billing details, add positions, complete: the wizard guides you to a finished billing in four clear steps. Start from a customer profile and the customer is already selected.
In the app & via API
Everything you need for Tariff 595 billing
fitflowPro covers the entire process, from your articles and customer records to the finished reimbursement voucher. In the app or directly via the API.
Billings
Billings in four steps, compliant with Tariff 595
The wizard guides you through customer, billing details, positions and completion. fitflowPro validates the data and creates the reimbursement voucher automatically.
Positions & VAT
Take positions straight from your articles or add individual tariff positions manually. Choose the VAT rate per position: standard, reduced, special or no VAT.
Tariff 595 reimbursement voucher
fitflowPro creates the reimbursement voucher in the standardised invoice format, as PDF and XML. Details such as GLN, ZSR number and insurer are filled in automatically.
Drafts & checks
Save billings as drafts and complete them later. Before completion, fitflowPro shows exactly which customer details are missing or which amounts don’t add up.
Frozen voucher data
On completion, customer, location and company details are recorded on the billing. Later changes to customer records or articles never alter existing vouchers.
Articles
Capture your offers once, bill them as often as you like
Articles bundle your tariff positions with quantity, price and term. With templates created by experts you’re ready in minutes and already prepared for the 2027 tariff codes.
Templates by experts
Start from ready-made templates instead of from scratch: tariff positions, quantities and prices are already prepared. The selection is pre-filtered for your field, such as fitness centre, yoga studio or climbing gym.
Ready for Tariff 2027
You capture articles directly with the new tariff codes. For billings issued until 31.12.2026, fitflowPro automatically uses the previous codes.
Tariff positions & prices
Bundle one or more tariff positions into an article, with quantity and price per position. You set your own prices, as Tariff 595 doesn’t prescribe fixed prices.
Subscriptions, courses & sessions
Model monthly and annual subscriptions, courses with fixed dates and single sessions. The term appears correctly on the reimbursement voucher.
Available per location
Assign each article to one or more locations, so every location offers exactly the right services.
Active & inactive
Activate new articles only when they’re ready. Deactivated articles disappear from the selection, while existing billings stay unchanged.
Customers
Complete customer data without retyping
Capture only the essentials and let your customers fill in the rest themselves. Import existing data in just a few clicks.
Customers complete their own data
If details such as address or AHV number are missing, your customer receives a link by email. They complete the data without logging in, can save progress and receive their voucher right after.
Minimal or complete details
First name, last name, date of birth and the email address for delivery are enough to get started. Add everything else later yourself or let your customer do it.
Import & export
Bring in existing customer data via CSV, XLS or XLSX instead of retyping it. Export your customer records again at any time.
Searchable customer records
Find customers by name or date of birth and filter by location. Details added while billing are saved straight to the customer record.
Built-in insurer list
The official MediData insurer list is included and kept up to date, so the insurer’s GLN lands on the reimbursement voucher automatically.
Coming soon
Preferred channel
Store whether each customer prefers vouchers by email or text message. When sending, the right channel is already selected.
Delivery
The voucher arrives the way that suits your customers
Send reimbursement vouchers by email or hand them over as a PDF. Delivery by text message follows soon.
Delivery by email
Send the reimbursement voucher as a PDF attachment in one click. The address is prefilled from the customer record, and you can resend the voucher at any time.
PDF & print
Download the voucher as a PDF or print it right away, for example to hand it over at reception.
Coming soon
Delivery by text message
Your customers receive a link to the PDF by text message. Handy when no email address is on file.
Locations & organisation
One account for all locations and your team
Each location with its own service provider, multiple invoicing entities, VAT settings and users, cleanly separated and secure.
Multiple locations
Each location has its own service provider with GLN, ZSR number and IBAN. Billings automatically get the right details.
Multiple invoicing entities
If you bill through several companies, manage all invoicing entities in one organisation and switch with a single click.
VAT liability
Set once whether you’re liable for VAT, including your VAT number. fitflowPro applies the setting to your billings automatically.
Team & roles
Invite office users so your team can create billings. Admins manage master data, articles and locations.
Guided start
A setup wizard captures your first location and master data. After that, the “first steps” checklist and the app tour guide you along.
API
The billing logic right inside your system
For chains and software providers: create customers and billings via a modern REST API and receive the finished reimbursement voucher as PDF and XML.
fitflowPro API
POST /api/v1/billings
Authorization: Bearer sk_…
X-Space-Id: sp_01ARZ3NDEK…
Idempotency-Key: 7ba4c2e1-9d3f-…
Content-Type: application/json
{
"customerId": "cu_01HN8W2F6M…",
"locationId": "lo_01HN8VZY3K…",
"tariffId": "ta_01HN8W15QY…",
"status": "complete",
"invoiceDate": "2026-07-10",
"sections": [
{
"articleId": "ar_01HN8W0Q7X…",
"serviceDate": "2026-07-10"
}
]
}HTTP/1.1 201 Created
{
"id": "bi_01HN8W3ABC…",
"status": "complete",
"invoiceNr": "2026-00042",
"artefacts": [
{
"type": "reimbursement_voucher_pdf",
"status": "pending"
},
{
"type": "reimbursement_voucher_xml",
"status": "pending"
}
]
}REST API with OpenAPI docs
A modern JSON API with complete documentation and a step-by-step guide. Clear error messages point to exactly which field is wrong.
Customers & billings via API
Create customers and billings straight from your system, as a draft or completed right away.
Customer links via API
Let fitflowPro send the link by email or deliver the URL yourself, for example by text message or in your customer portal.
Fetch PDF & XML
Download the finished reimbursement voucher as PDF or XML and store it directly in your system.
Safe retries
Idempotency keys let you safely retry requests after a dropped connection, without creating duplicate billings.
API keys & rate limits
Authentication via API key, cleanly separated per invoicing entity. The Pro plan includes 120 requests per minute, the Enterprise plan more.
Roadmap
What’s coming next
fitflowPro is continuously evolving. These features are planned.
Coming soon
Versions & change log
Correct completed billings: every change creates a new version, while the previous one stays available as a PDF.
2027
Batch processing
Create many billings in one go instead of setting up each one individually.
2027
QR invoices
Issue a Swiss QR invoice alongside the reimbursement voucher, so your customers can pay easily via e-banking.
Missing a feature?
Tell us what would make billing easier for you. Your feedback shapes our further development.
Convinced? Find the right plan.
Start with the Free plan or choose the plan that fits your business.